Full-Time Business Manager
The School: Greene Hill School is an independent lower and middle school for children that serves the need of the Fort Greene/Clinton Hill and surrounding Brooklyn communities for affordable and progressive education. We actively involve families in their children’s school and children in their own education. We promote learning through an interdisciplinary curriculum, appreciation of critical thinking and open-ended investigation of neighborhood and beyond. Founded with the understanding that community is the backbone of society, Greene Hill School guides children to become dedicated members of a diverse, democratic society.
The Job: As the business manager, you’ll be a key member of the school team and will report to the School Director. This position requires a strong bookkeeping and payroll background and the ability to work both autonomously and collaboratively. A successful candidate will demonstrate excellent attention to detail, strong communication skills, and assume full ownership of their role. This is an exciting opportunity for team players who are passionate about education and bringing their skills to a growing school environment. This is a part-time role (15-25 hours per week).
Manage accounts payable and receivable functions
Function as main contact for families on tuition fees and billing.
Handle daily bookkeeping, including recording entries related to debit card use, entering invoices, cash receipts and EFTs, issuing checks for signatures/disbursement.
Ensure school orders are appropriately tracked and closed out according to the school’s procurement policies.
Maintain compliance with the school’s Financial Policies & Procedures
File financial documents and records.
Use accrual accounting method for entries including correct dates and descriptions
Correctly code expenses using existing COA and budget
Prepare monthly bank reconciliations
Research document discrepancies with clients and/or vendors
Assist with the annual audit and preparation of periodic internal and external financial reports
Assist with grant spending plans and tracking.
Assist with 1099 and 990 filings.
Process payroll for 40+ staff members
Enroll and administer benefits for all eligible staff members
Reconcile W-2s and quarterly payroll filings
Collect staff timesheets and investigate any discrepancies
Process new hires and maintain employee records
Maintain and create HR files with required documents
Proficiency in Microsoft Office (particularly Excel), QuickBooks, and other Financial Management Systems
Proficiency with FACTS tuition platform
Proficiency with payroll management software (ADP, Paychex, etc.)
Solid Knowledge of GAAP and practices as they apply to not-for-profit organizations.
Ability to maintain strict confidentiality.
The highest level of professional integrity
Ability to multitask and remain accurate and organized
Strong oral and written communication skills
Ability to organize work and set priorities to meet changing deadlines.
Ability to establish and maintain effective working relationship with families and staff
Possess an open and collaborative style characteristic of a team player.
2+ years of bookkeeping and payroll experience, preferably with a not-for-profit organization
Prior experience working in a school environment is preferred
Bachelor’s Degree preferred.
How to Apply
Please email firstname.lastname@example.org with a cover letter and resume in support of your application for the position of Business Manager.