22 Sep 2017

Full-Time Development Manager and Board Liaison

PowerPlay NYC – Posted by Kate BancksNew York, United States

Job Description

The primary role of The Development Manager and Board Liaison is to support the President/CEO and the Board of Directors. The Development Manager and Board Liaison will be responsible for achieving specific revenue goals through a variety of development activities including coordinating Board quarterly meeting preparation and logistics, event planning, tracking of contributions and expenses; drafting proposals, reports and follow-up for various contributors; and managing relationships with key stakeholders.

Development Responsibilities:

  • Assist President/CEO in the management of the organization’s overall fundraising efforts and orchestrate methods of approach to existing and prospective donors.
  • Manage PowerPlay’s fundraising platform: Network for Good
  • Process all donations, including gift entry and ensure timely/accurate acknowledgments.
  • Oversee management of Raiser’s Edge, including but not limited to: data entry, reviewing and cleaning data, compiling and updating mailing lists, running reports/queries, tracking campaigns and assessing donor trends and analytics.
  • Research prospects; write/submit LOIs, proposals, and stewardship reports.
  • Manage and support projects including but not limited to: execution of the President’s Quarterly Report, assist with the planning and planning of Direct Mail Appeals (typically 2 per year), Annual Celebration; and various events organized by the Leadership Council—PowerPlay’s de facto Junior Board.
  • Work closely with the President/CEO and Development Committee Chair to create fundraising and outreach strategies for each Board member
  • Perform general office duties inherent in the position, including: managing administrative tasks, composing correspondence, coordinating travel, filling out forms, and/or preparing spreadsheets, distributing mail, answering office phones, and greeting visitors.

Executive Support:

  • Work closely and effectively with the President/CEO and other senior staff to keep them well informed of upcoming commitments and responsibilities, and appropriate follow-up.
  • Act within the appropriate scope of authority, manage special projects, coordinate planning and strategic conversations in service to organizational goals and annual plans.
  • Prepare materials, research, and background information for meetings with Board and various constituents assuming responsibilities for all logistics;
  • Draft communication on behalf of the President/CEO (or Board Members) to individuals and groups both within the organization and externally, and preparing communication briefings as necessary; review all documents to be shared externally (via mail, email, or digitally) for accuracy.

Board Liaison:

  • Manage Board portal/platform and ensure all documents are up to date (i.e. By-laws and governance guidelines, committee charters)
  • Coordinate communications to the Board to ensure efficient workflow throughout the organization and to ensure all business is addressed properly and expeditiously
  • Work with President/CEO to coordinate all Board and Committee meetings to ensure they are successfully managed and relevant information and materials are distributed in a timely manner
      • Coordinate the preparation of all documents and presentations, both electronic and paper, working closely with the President and other global team members;
      • Prepare draft minutes of the meetings;
      • Prepare thank you notes, tax substantiations and any other documentation Board members may require;
    • Support the President/CEO in interactions with Board, Advisory Board and Leadership Council
      • Understand critical importance of Board members’ roles
      • Make recommendations on how to maximize Board participation/support
      • Help orient new Board members to the organization and the proposed meetings schedule
      • Work cross-functionally to create presentations for Board meetings

Preferred Qualifications and Experience:

  • Demonstrate a sense of urgency and commitment to the mission, vision, and culture of PowerPlay NYC
  • Bachelors degree and minimum 2-3 years’ work experience required; relevant experience in sales, development, or relationship management preferred; experience and/or familiarity with youth development and/or girl-focused initiatives
  • Potential to be a “front-line fundraiser,” directly executing cultivation, solicitation, and stewardship activities with an assigned portfolio
  • Strong oral and written communications skills, using appropriate and diplomatic language, grammar, spelling, and style
  • Ability to identify and anticipate problems, analyze situations and recommend solutions/problem-solve
  • Demonstrated achievement in a demanding work environment 
  • Well organized with systematic and meticulous attention to details
  • Flexible and adaptable – Ability to work with changing conditions and priorities and willingness to work some evenings and weekends
  • Ability to manage and balance a wide range of projects and duties in fast moving environment
  • Proactive, “can-do” approach/attitude; demonstrate initiative and resourcefulness
  • An excellent team player with a positive attitude and the ability to connect and collaborate with others
  • Accountable – willing to accept appropriate levels of responsibility for tasks, projects, and outcomes
  • Intermediate or better proficiency in Microsoft Office suite of products and general ability to learn new software; experience with Raiser’s Edge preferred

How to Apply

To apply, please send a thoughtful cover letter and resume to vsantora@powerplaynyc.org

Job Categories: Fundraising
Job Types: Full-Time

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