6 Mar 2018

Full-Time Network Special Projects Manager

Uncommon Schools – Posted by post@uncommonschools.orgNewark, New Jersey, United States

Job Description

The Network Special Projects Manager plays a central role in assisting the Director of School Support with creating effective and efficient building systems and guiding documentation. In addition to maintaining the regional office’s administrative systems and routines, the Network Special Projects Manager functions as the primary contact person for all of the team’s constituents. The Network Special Projects Manager will report directly to the Director of School Support.

The Network Special Projects Manager will:

  • Demonstrate a relentless drive to improve the minds, characters, and lives of students both in and out of school;
  • Commit to positive customer service in challenging situations;
  • Implement and enhance office systems and culture;
  • Maintain office administrative systems and routines;
  • Communicate effectively with colleagues and stakeholders;
  • Commit to continual professional growth, participating actively in team and other meetings;
  • Support school and regional activities;
  • Support team events by preparing materials for workshops/trainings;


  • Facilities Management:
    • Oversee and maintain the building’s physical condition, conducting regular walkthroughs
    • Manage the relationship with the facilities management company/building manager
    • Create and execute agenda for Building Council Meetings
    • Oversee the work-order system and drive completion of work orders
    • Govern security of the building through ownership of master keys and FOB assignments
    • Develop and implement the emergency preparedness plan (e.g. life safety procedures and drills, etc.)
    • Generate a plan to meet all federal, state and local requirements and inspections, ensuring current certificates are maintained
    • Monitor and recommend systems and procedures to ensure the functionality and security of the facility
  • Financial Management:
    • Assist with the development of a budget for all building expenses (e.g. utility bills, supplies/equipment, etc.) and then administer the approved budget
    • Establish and maintain office purchasing and finance systems (e.g. communicate with vendor, research pricing, create purchase orders, and process invoices for payment)
    • Compile and roll-out regional team budget updates and team communications
  • General Administrative Duties:
    • Manage the reservation system and all internal/external usage of the building, to include coordination of room and technology needs
    • Adapt and launch the visitors’ protocol to account for the unique building configuration
    • Drive the day-to-day activities of the office and serve as the main point of contact
    • Create and implement a mail handling process (e.g. distributing received mail, preparing mailings, making mail drops, etc.)
    • Manage inventory of all office supplies/equipment/furnishing and complete orders for replenishment/upgrades as needed
    • Serve as point of contact with technology team and vendor to ensure that the building has a fully functioning technology infrastructure
    • Execute logistics and preparations for team meetings, events and activities as needed (e.g. making photocopies, setting up for meetings/events, etc.)
    • Complete special projects pertaining to beautification and overall aesthetic (e.g. cultural and motivational signage, holiday decorations, space planning, space organization, etc.)


  • Be present and engaged Monday through Friday from 8:00 AM – 6:00 PM
  • Work periodic evenings and weekends as needed
  • Work on a year-round administrative schedule with school holidays and two weeks of summer vacation


  • Bachelor’s degree required
  • 3-5 years of office experience, preferably working with an education agency
  • Excellent communication skills, both verbal and written
  • Strong organization skills and attention to detail
  • Excellent computer skills, including the Microsoft Office suite
  • Basic finance skills and comfort learning new finance processes
  • Display maturity and ability to work independently
  • Strong interpersonal skills with welcoming and positive presence
  • Ability to manage multiple tasks and meet tight deadlines
  • Prior experience working in schools and/or urban communities is preferred
  • Able to lift and move packages up to 30 lbs.
  • Flexibility and a sense of humor
  • Enjoys working with children of all ages

How to Apply

Apply on our website: https://uncommonschools.secure.force.com/careers/ts2__JobDetails?jobId=a0x0G00001PoxHFQAZ&tSource=

Job Categories: Admininistration
Job Types: Full-Time

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