Full-Time Special Assistant to the CEO
NOTE: This job listing has expired and may no longer be relevant!
Uncommon Schools is a nonprofit organization that starts and manages outstanding urban charter public schools that close the achievement gap and prepare low-income students to graduate from college. Uncommon has 53 public charter schools in New York, New Jersey, and Massachusetts and is the largest charter network in the Northeast, with over 19,200 students and over 2,300 staff.
Our schools are among the highest-performing urban schools in their cities and states. 82% of Uncommon’s high school graduates have graduated or are on pace to graduate from college, a rate far higher than the national 12% four-year college graduation rate among the most economically disadvantaged students.
The Special Assistant to the CEO provides essential support to the Chief Executive Officer (CEO) as he leads the organization in accomplishing its goals. In this role, you will manage the CEO’s calendar and scheduling, ensure seamless execution of senior leadership meeting logistics, support presentation creation, and work on a variety of special projects and strategic initiatives. This role provides a unique opportunity to gain broad exposure to the strategic management and day-to-day leadership of a high-performing charter network. You will be a member of the Special Projects Team and report to the Senior Associate Director of Special Projects. You will also work closely with the CEO, Chief of Staff, and Senior Director of Special Projects, and will interface with leaders across Uncommon’s instructional, operational, and Home Office teams.
We are looking for an ambitious problem-solver who loves to get things done in a people-oriented way, with high standards for quality of work. As the Special Assistant to the CEO, you will:
- Demonstrate an interest in and aptitude for handling a wide variety of responsibilities, at varying levels of complexity
- Demonstrate flexibility and a positive, service-oriented mindset
- Enjoy tackling multiple projects at once, all with a fierce attention to detail
Maximize the CEO’s time and effectiveness. Your savvy and proactive support will allow the CEO to focus on the organization’s most critical priorities. This work requires responsiveness and strong time and task management skills. It also requires building strong relationships with the CEO and internal stakeholders. You will:
- Expertly manage the CEO’s calendar: prioritize appointments, arrange meetings and travel, and ensure that the CEO is prepared to engage with internal and external stakeholders
- Plan and support C-level meetings: manage logistics and operations, create meeting materials, and take notes to hold people accountable for action items
- Perform general administrative duties, including photocopying, mailing, and managing expense reimbursements
Work on special projects for the CEO, Chief of Staff, and Special Projects Team. Our team’s work is broad and focused on improving organizational effectiveness and efficiency. You will:
- Support CEO internal and external presentations: create slides, conduct research, draft talking points, manage logistics, and analyze feedback
- Manage and support Uncommon-wide special projects, including those related to Home Office operations and culture
- Keep a pulse on work happening across the organization to serve as a hub for information and to actively make connections across Home Office, school, and regional teams
- Answer data requests and research policy issues and educational trends
- You are passionately committed to the mission of Uncommon Schools
- You exude flexibility and professionalism, even in challenging situations
- You get things done! You have a “whatever it takes” attitude, coupled with strong organizational skills and efficient systems for time and task management. You are an expert at managing multiple tasks and meeting tight deadlines
- You display maturity and the ability to work independently, take initiative, and manage up
- You are emotionally constant and able to handle confidential information with grace and discretion
- You’re a natural problem-solver, moving urgently and applying critical thinking to find people-oriented solutions
- You demonstrate excellent communication skills, including the ability to develop polished and professional written communications
- You have a strong work ethic and commitment to high standards of excellence
- You are eager to learn and receptive to feedback – you seek input on how to improve in your work and strive to continuously grow
- You possess excellent computer skills, including Microsoft Office Excel, PowerPoint, Word, and Outlook
- 3-5 years of professional experience
- Bachelor’s degree required